Attendees:
Ed Felker - President
Emily Ranson - RBA / CBA
Jack Nicholson - Treasurer
Mike Binnix - Secretary
Kyle McKenzie
John Mazur
Mimo Demarco
Meeting came to order at 7:04pm
Ed shared a few thoughts on Matt Settle's legacy as an RBA and active member of DCRAND in its early days. The board observed a moment of silence and affirmed the club's best wishes and offer of support for Matt's family.
Ed briefed the board on the state of RideStats. Ed, Emily and Mike participated in a call with the operator of the service and representatives of other Randonneuring regions using the service. The operator shared that moving forward there will be no integration with RUSA. The club has taken steps to periodically download ride rosters and other important information as backups.
The board passed a motion to form a new web committee of board members and other club members who may volunteer to define website objectives, research options, recommend and ultimately execute a plan to implement a new web presence for DCRAND. The committee will be asked to provide the board an update on progress by the May board meeting and to propose a plan for a new web strategy by the June board meeting. Mike has agreed to serve as the initial committee chair. The chair to be revisited once the committee is fully formed.
Emily briefed the board on upcoming brevet plans. Hotels are becoming a significant logjam in planning 300K and longer events as prices rise and booking lead times increase. Current events on the calendar for CY 2024 have viable options, but future schedules will likely require the club to make reservations as soon as possible after the schedule is approved.
Jack briefed the board on the club's financial standing through March 31, 2024. The board discussed per-registrant food budgets. Jack has forwarded recommendations to the RBA for inclusion in the rider organizer checklists and guidelines.
The board approved a motion to empower the treasurer, at his discretion, to move a portion of club reserve funds into a Certificate of Deposit that is FDIC insured and with terms for early withdrawal that do not put any deposited principal at risk.
The meeting adjourned at 8:24
Attendees:
Jack Nicholson - Treasurer
Mike Binnix - Secretary
Ed Felker - President
Emily Ranson - RBA / CBA
Mimo Demarco
John Mazur
Kyle McKenzie
Meeting called to order by the President at 7:04 pm
Ed shared with the board that while no imminent changes are expected, some long-term changes may be coming to RideStats.
Ed confirmed he has completed the annual report to the Virginia Corporation Commission.
Jack briefed the board on the sum of financial transactions for the last month, the resulting changes in club balances and anticipated expenditures in the coming month. The annual report to the IRS as a non-profit is complete.
Emily reviewed upcoming brevets and noted that the Fleche will again finish at the Arlington IHOP. The board discussed options to change the currently scheduled 400K from Warrenton due to escalating costs and availability of hotels in Warrenton. No changes to the current schedule were approved for 2024.
The board discussed spending metrics for different ride lengths with the goal of providing ride organizers guidance in advance of each event. Jack agreed to prepare some pro-forma recommendations for the board's future consideration.
Meeting adjourned at 8:10
The Annual General Meeting was held over Zoom due to significant impact to road conditions by the snow event of January 19, 2024.
The Meeting was called to order by President Ed Felker at 3:31 pm.
20 members participated by Zoom for all or part of the meeting. Ed certified a quorum based on live participants plus online voting participation for board seats and the budget. See the roster of attendees below.
The meeting concluded at 4:38 pm
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In attendance: